Employee Exit Checklist – Computer Access

For security reasons, it is very important that access is removed to all network resources.

Outlook Email Account

Individual account:: Individual accounts are automatically removed on the twentieth day of classes each semester if the user has left the University of Kansas.
Departmental accounts:: Contact Systems Access at (785) 864-0439 or email Theresa Bateson (tbateson@ku.edu) to change the password.
Permissions and Delegate Access:: All employees who have granted permission or delegate access to the employee that is leaving, must remove their access.
How to Remove Delegate Access and Permissions to an Exchange Account
Distribution Lists:: Contact the administrators of all distribution lists of which the user is a member to be removed from the lists or transfer membership to another employee.

SSTS Supported Users:: Delete a New Novell Account
KU Memorial Unions Users:: Email Mike Gisel (michgise@ku.edu) with employee's KU Online ID and last day of employment.
Department of Student Housing Users:: Email Noel Field (nfield@ku.edu) with the employee's KU Online ID and last day of employment.
Counseling & Psychological Services, Testing Services, and Student Health Services Users:: Email lsshelp@ku.edu with the employee's KU Online ID and last day of employment.

ARTS (Academic Requirements Tracking System): Fill out their online form.
Business Procurement Card (BPC): Contact Comptroller's Office at (785) 864-3066 or email Mike Lewis (malewis@ku.edu) or Mary Williams (mwilliam@ku.edu).
DEMIS: Contact Ryan Cherland (irrmc@ku.edu) at (785) 864-4412.
Departmental Electronic Resources: Please remember to remove access to all internal electronic resources such as databases, websites, password-protected documents, etc.
FSKU (PeopleSoft Financials): Contact Comptroller's Office at (785) 864-3066 or email Jennifer Hanson (jjhanson@ku.edu).
HRSA (PeopleSoft Human Resources): Contact Human Resources at (785) 864-4946 or email Pam Burkhead (pburkhead@ku.edu).
J-Talk Voice Mail: Fill out their online form or contact Network and Telecommunications Services at (785) 864-9300.
People Admin: Contact Human Resources at (785) 864-4946 or email Terri Osborn (tosborn@ku.edu) or employ@ku.edu.
SAKU (Enroll & Pay) and Ad Astra: Contact Joanne Hickey (jhickey@ku.edu) at (785) 864-0233 or Bob Turvey (bturvey@ku.edu) at (785) 864-0443
WebNow/ImageNow: Contact Comptroller's Office at (785) 864-3066 or email Jennifer Hanson (jjhanson@ku.edu).